How Workplace Ergonomics Can Prevent Workers’ Compensation Claims

Office worker stretching at ergonomic standing desk to prevent repetitive strain injuries

Workplace ergonomics and workers’ compensation go hand-in-hand. Poor ergonomics often lead to preventable injuries, which in turn drive up workers’ compensation claims. By creating work environments that align with employees’ physical needs, employers can significantly reduce injury risk, avoid costly claims, and improve overall workforce well-being.

This article explores how effective ergonomic design can help Pennsylvania employers reduce workers’ comp exposure while complying with federal and state workplace safety regulations.

The Link Between Ergonomics and Workers’ Compensation

Workplace injuries caused by poor ergonomics are a leading cause of workers’ compensation claims. These injuries often include:

Repetitive strain injuries (RSIs)
Carpal tunnel syndrome
Chronic back and shoulder pain
Musculoskeletal disorders (MSDs)

These conditions typically result from repetitive motions, awkward postures, and a lack of ergonomic equipment or support. Over time, these issues contribute to lost productivity, employee burnout, and costly workers’ compensation payouts.

The Financial and Legal Risks of Poor Ergonomic Practices

The financial burden of workplace injuries can be overwhelming. Beyond medical expenses and lost workdays, employers may face:

Higher insurance premiums
Legal fees
OSHA citations
Productivity losses
Reputational harm

Under the Occupational Safety and Health Act (OSHA), employers are required to provide workplaces “free from recognized hazards likely to cause death or serious physical harm.” Ergonomic hazards clearly fall within this category.

In Pennsylvania, regulations such as 34 PA Code § 129.402 mandate safety protocols including:

Accident investigation procedures
Injury reporting and recordkeeping
Personal protective equipment (PPE) requirements
Hazardous materials handling

Other laws, including 71 P.S. § 565 and 71 P.S. § 1443, empower the Department of Labor and Industry to enforce workplace safety standards. Noncompliance with these statutes can result in severe financial penalties and expose employers to negligence claims.

Why Investing in Ergonomics Matters

An ergonomic workplace is not just a compliance requirement—it’s a smart business strategy. Key benefits include:

Fewer Workplace Injuries

Proper workstation design reduces physical strain, preventing many common repetitive stress injuries.

Higher Productivity

Comfortable workers can focus better and work more efficiently, with fewer breaks and errors.

Lower Workers’ Compensation Costs

Fewer injuries mean fewer claims, which helps reduce insurance premiums and potential litigation.

Improved Employee Satisfaction and Retention

Employees who feel supported are more likely to stay, reducing turnover and onboarding costs.

Core Components of an Effective Ergonomics Program

A strong ergonomics initiative addresses both physical workspace design and employee behavior. Key elements include:

1. Workstation Setup

Adjustable chairs, desks, and monitors
Neutral posture positioning to reduce strain

2. Ergonomic Tools & Equipment

Ergonomic keyboards and mice
Lifting tools and carts for manual labor

3. Job Task Redesign

Rotating tasks to avoid overuse
Breaking up repetitive movements

4. Regular Workplace Assessments

Evaluations by ergonomics specialists to identify high-risk areas

5. Employee Training

Instruction on posture, stretching, and recognizing early signs of injury

Real-World Example: Pennsylvania Ergonomics in Action

One Pennsylvania employer implemented an ergonomics program after seeing a rise in workers’ compensation claims. By introducing adjustable workstations and training employees on proper lifting techniques, the company reduced reported injuries by 30% in one year. As a result, they avoided OSHA violations and significantly decreased their insurance premiums.

Federal and State Regulations Supporting Ergonomics

In addition to OSHA’s federal requirements, Pennsylvania employers must comply with:

34 PA Code § 129.402 – Workplace safety programs, injury reporting, and PPE protocols
71 P.S. § 565 – Authority to establish workplace safety rules
71 P.S. § 1443 – Requirements for safe construction and equipment of workplaces

Together, these statutes promote safer working environments and encourage the adoption of ergonomic solutions across industries.

Take Proactive Steps to Prevent Claims

Investing in workplace ergonomics is more than just a safety measure—it’s a proactive strategy to:

Prevent injuries before they happen
Lower long-term operational costs
Maintain compliance with OSHA and Pennsylvania laws
Boost employee morale and retention

Employers should consult with ergonomics specialists and workers’ compensation attorneys to develop solutions tailored to their specific industries and job functions.

Need Guidance on Workplace Ergonomics and Workers’ Compensation?

At Stern & Cohen, The Workers’ Compensation Lawyers, we’re committed to helping Pennsylvania employers and workers understand how ergonomics affects injury claims. If your business is seeing an uptick in repetitive strain injuries—or if you’ve been injured due to poor workplace design—contact us today for a free consultation.